HMPA Hotel Reservation Payment Responsibility Policy:

Hotel accommodations are reserved directly with The Woodlands Resort and are subject to the hotel’s individual reservation policies, terms, and payment requirements.

HMPA does not process, manage, guarantee, or assume responsibility for hotel reservations. HMPA is not responsible for any deposits, balances, room charges, incidental charges, service fees, taxes, gratuities, cancellation fees, no-show charges, or any other amounts owed to the hotel.

All payment obligations related to hotel accommodations are the sole and exclusive responsibility of the member/guest who registers and/or makes the reservation.

The member/guest is fully responsible for:

• All room and lodging charges

• Room service and incidental expenses

• Service charges and gratuities

• Taxes and hotel-imposed fees

• Reservation changes or modifications

• Any and all cancellation or no-show fees

• Any outstanding balance or disputed charges with the hotel

Failure to cancel a reservation in accordance with the hotel’s cancellation policy may result in charges that remain the sole responsibility of the member/guest.

Cancellation/No Show Policy:

Due to the contractual requirements imposed by this venue, cancellations are required to be made in writing no later than 12 PM August 28, 2026.

Cancellations must be in writing and emailed to hmpa.office@gmail.com. Any cancellations not made by the deadline will be non-refundable. Any payment pending for a registrant who does not attend the event will be charged the registration fee. Any questions regarding this policy should be directed to hmpa.office@gmail.com. Thank you for your cooperation.